Bylaws

CONTENTS
Preface
Article I: Mission Statement, Guiding Principle, Goals and Objectives
Article II: Principal Office
Article III: Steering Committee
Article IV: Subcommittees of the Steering Committee
Article V: Consortium Staff
Article VI: Programmatic Interest Groups
Article VII: Membership
Article VIII: Advisory Council
Article IX: Coordinated Communication
Article X: Amendments
Appendix A: Interest Groups
Appendix B: Institutional Membership Application
Appendix C: Individual Membership Applications
Appendix D: Affiliate Membership Applications
Appendix E: Collaborating Partnership Application
Appendix F: Collaborating Partnerships Memorandum of Understanding
Download Bylaws (pdf)
PREFACE

The Environmental Consortium of Colleges & Universities (hereinafter referred to as “the Consortium”) was established to facilitate the sharing of physical, technological and pedagogical resources in service to the greater Hudson-Mohawk River watershed.

These Bylaws for the conduct of the Consortium’s affairs, as adopted and administered by the Steering Committee, may be amended as needed pursuant to Article X of this document.


ARTICLE I: MISSION STATEMENT, GUIDING PRINCIPLE, GOALS AND OBJECTIVES

Mission
The Mission of the Consortium is, “To harness higher education’s intellectual and physical resources to advance regional, ecosystem-based environmental research, teaching, and learning with a special emphasis on the greater Hudson-Mohawk River watershed.”

Guiding Principle
The Environmental Consortium of Colleges & Universities recognizes that to fully understand and appreciate the natural world and its relationship to civilization, many areas of knowledge must be contemplated. In accordance with this fundamental canon, the Steering Committee has adopted interdisciplinary study as the Consortium’s guiding principle and priority.

We seek to:
INFLUENCE behavioral and cultural change within our institutions, to improve the health of the regional and global environment and humanity's long-term survival,

EDUCATE ourselves, our institutional communities, and the public about the ecosystem in which our institutions reside,

SUPPORT environmental, interdisciplinary collaborative research and teaching in the regional higher education community.

The Consortium's primary objectives are:

  • to provide students and faculty with quality resources and programs, emphasizing the region’s natural, cultural, and economic features,
  • to expand and diversify the base of faculty involved in ecosystem-based, interdisciplinary programs,
  • to increase the level of commitment, partnerships, support, and communication from and among member institutions,
  • to contribute to the field of interdisciplinary environmentally-based research and education in the region,
  • to share our collective expertise for practice-based social change,
  • to develop meaningful relationships with regional communities through exchange of knowledge and understanding about environmental issues
  • to act on this knowledge and understanding to improve the health of the region and beyond.

ARTICLE II: PRINCIPAL OFFICE

The Principal office of the Consortium shall be located at Pace University in the offices of Pace Academy for Applied Environmental Studies, having an address at 861 Bedford Road, Dyson College Environmental House, Pleasantville, New York 10570, Phone: 914-773-3091, Fax: 914-773-3878.

The Principal office shall be staffed by a Director and at least one Staff Associate.



ARTICLE III: STEERING COMMITTEE

3.1 Authority and Number. The business and affairs of the Consortium shall be under the care and management of a self-perpetuating Steering Committee and an appointed Director. The Steering Committee, which shall be comprised of not less than fifteen (15) members and not more than twenty-one (21) members, may authorize and direct the Consortium to exercise all such powers and do all such things as may be lawfully exercised or done by the Consortium, subject to the provisions of these Bylaws. The number of Steering Committee members shall be the number fixed by resolution of the Committee members, or, in the absence thereof, shall be the number of Committee members then in office.

3.2. Steering Committee Composition. A self-selecting Steering Committee is hereby established within the Consortium. It shall consist of the Director and twenty-one (21) voting individuals drawn from the Individual Membership. The Steering Committee shall be in the following configuration:

I. One (1) Director, selected per criteria stated in Article V.

II. One (1) Chair and one (1) Vice-Chair, hailing from two distinct member institutions, elected by the Steering Committee from among its members, on staggered, renewable 3-year terms.

III. Nineteen (19) Members (includes Chair and Vice-Chair) on (3) three-year terms. Ordinarily, three (3) at-large and three (3) Steering Committee chosen members will be elected/selected each year. One such member shall hail from a member not-for-profit institution.

IV. Two (2) Student Members, of different member institutions, who shall serve as voting members. Student member terms shall last up to 3 years, so long as they remain students in Consortium institutions.

The Steering Committee shall have the following characteristics:

I. Individual members of the Committee must hail from an Institutional Member.

II. Committee shall consist of members of different and diverse academic disciplines.

III. Ordinarily, only one representative per member institution shall serve as a Steering Committee Member at a time.

3.3 Steering Committee Roles and Responsibilities. Steering Committee members shall participate in the management of the Consortium by:

I. Supporting the Consortium’s mission and programs
II. Establishing goals, setting objectives, and creating policies
III. Identifying programs, issues, and opportunities in the Hudson River Watershed that are appropriate for the Consortium to address
IV. Reviewing and evaluating Consortium program effectiveness
V. Providing leadership in attracting new members
VI. Supporting fund-raising activities
VII. Attending and participating in Steering Committee meetings
VIII. Adhering to the Consortium’s Bylaws
IX. Reviewing the Director’s performance as necessary
X. Holding elections annually
XI. Assuming fiscal responsibilities in budget management

3.4 Meetings. The Steering Committee shall hold four (4) meetings per academic year. Steering Committee members shall attend at least two (2) of the (4) meetings. Regular meetings will ordinarily take place once in each month of: February, April, September, and December. Meetings of the Steering Committee will be called by the Director and/or the Steering Committee Chair. Ordinarily, meetings will be chaired by the Director.

3.5 Quorum. Eleven (11) members of the Steering Committee constitute a quorum. Decisions of the Steering Committee are by simple majority of the Committee members present after having established a quorum at the initiation of any meeting. In the event of a tie, the Consortium Director may cast the deciding vote. If a quorum is not attained during a meeting, a meeting vote will be taken and added to electronic voting results from absentee Committee members. The Committee may establish procedures: (a) for meeting, using such electronic telecommunication methods it deems appropriate, and (b) for the absentee ballots it deems appropriate.

If a Steering Committee Member is unable to attend a meeting, he/she may identify an alternate representative who may act in behalf of the Committee Member; however, the substitute will not have voting privileges.

The Steering Committee with the director shall have final authority on all matters concerning Consortium activities.

The Steering Committee may amend these by-laws as specified in Article X.

3.6 Elections and Terms of Office. The membership of the Steering Committee shall, ordinarily, consist of three (3) members elected at large, sixteen (16) members and two (2) student members recommended by the Governance Subcommittee. The Chair and Vice Chair shall be nominees from among the existing Steering Committee members. The Governance Subcommittee shall announce to the general membership in November the number of at-large Steering Committee positions to be open in the new calendar year. Nominations will be solicited from the general membership. Self-nomination shall be permitted. Nominees who wish to be considered for membership will be asked to provide a brief statement of their interests, qualifications, and past service to the Consortium.

At each December Steering Committee meeting, the members then in office shall elect Committee members to succeed those Committee members whose terms are then expiring. Committee members shall serve a minimum term of three (3) years, unless elected to fill-out the term of a member who resigned. At the end of each 3-year term, Steering Committee members may self-nominate to be re-elected and will run against nominations solicited from the membership at large. Yearly service runs from January 16th to January 15th. The terms of the Committee members shall be staggered by dividing the total number of directors into three groups with each group containing approximately one-third (1/3) of the Committee members.

Committee members shall be elected by the affirmative vote of a majority of all Committee members then in office. The voting deadline shall be on or around December 15th and will take place at the December meeting or by email vote for those not in attendance. Newly elected members will be notified by January 15th.

If a Steering Committee member moves to a new institution during his or her term, the Steering Committee shall take immediate action to address and propose action regarding the circumstances.

3.7 Removal of Steering Committee Members, Resignation and Vacancies. Any committee member elected or approved by the Governance Subcommittee may be removed by the Steering Committee at any time, for cause, by the affirmative vote of two-thirds (2/3) of the Committee members at a duly constituted meeting of the Steering Committee. Cause shall include, but not be limited to, unexplained and/or unexcused absences from the meetings and activities of the Consortium and unauthorized representation of the Consortium.

Any Steering Committee member who must take a leave of absence from service due to a medical condition or sabbatical and who will be absent for either three (3) of four (4) yearly meetings, or six (6) consecutive months, may designate a proxy in writing. Alternatively, the Steering Committee member may choose to resign and will be eligible for re-nomination upon his or her return.

The resignation of any Committee member shall be in writing and sent to the Governance Subcommitee Chair or Consortium Director via first class mail or by electronic transmission and shall be effective immediately upon receipt by the Chair or Director, if no time is specified therein, or at such later time as the resigning Committee member may specify.

Vacancies in office shall be filled in the same manner as the original designation and, unless otherwise specified by the Criteria and Nominations Subcommittee, a person designated to fill a vacancy shall serve for the unexpired term of his/her predecessor and thereafter until his/her successor is designated.

3.8 Minutes. The Consortium Staff Associate shall record or cause to be recorded the minutes of each meeting of the Steering Committee and upon adoption by the Steering Committee shall retain such minutes with the permanent records of the Consortium. Meeting minutes shall be posted on the Consortium website in a password protected area for viewing by general membership. The Steering Committee meeting schedule shall also be advertised on the website.

Reminder notice of all meetings and draft minutes from prior meeting shall be given to all members of the Steering Committee at least four (4) days in advance of the meeting.

Subcommittee meeting dates, times, and locations shall be communicated to all Steering Committee members.


ARTICLE IV: SUBCOMMITTEES OF THE STEERING COMMITTEE

4.1 Creation. The Steering Committee, by a resolution adopted by the affirmative vote of a majority of Committee members at any meeting, may designate two or more members to constitute standing or ad hoc subcommittees of the Steering Committee to serve at the pleasure of the Steering Committee until their successors are appointed. Subcommittee Chairs for standing subcommittees are appointed by the Steering Committee Chair.

4.2 Powers. A subcommittee shall have such functions and exercise such power of the Steering Committee as may be delegated and as provided in the resolution creating such subcommittee; provided, however, that the creation of such subcommittee shall not operate to relieve the Steering Committee, any individual, director, or the Committee members of any responsibility imposed on such persons according to the Bylaws. No subcommittee shall have power to remove Steering Committee members; adopt, amend or repeal these Bylaws; approve a proposal to dissolve the Consortium; or amend or repeal any resolution of the full Steering Committee.

4.3 Vacancies. Vacancies on subcommittees shall be filled by the Steering Committee.

4.4 Minutes. Each subcommittee shall keep regular minutes of its proceedings and report the same to the Steering Committee as requested, and such minutes shall be retained with the permanent records of the Consortium by furnishing them to the Consortium Director as soon as practicable.

4.5 Executive Subcommittee. There shall be an Executive Subcommittee, consisting of the Steering Committee Chair, Vice Chair, and Director. The Executive Subcommittee shall keep minutes of its proceedings and report its actions at the next meeting of the full Steering Committee. Meetings of the Executive Subcommittee may be called by any of the Subcommittee members.

4.6 Strategic Planning Subcommitee.

4.7 Governance Subcommittee.


ARTICLE V: CONSORTIUM STAFF

5.1 Director. The Consortium Director shall be nominated by a Search Committee, consisting of an officer of the Consortium Host Institution and two members of the Steering Committee as appointed by the Steering Committee at the time. The nominee shall be endorsed by an affirmative 2/3 majority vote of the Steering Committee. The Director shall serve indefinitely until appointment is terminated by resignation or recommendation of the Steering Committee.

Responsibilities of the Consortium Director are as follows:

I. Supervise the business of the Consortium, subject to the control of the Steering Committee.

II. See that all the orders and resolutions of the Steering Committee are carried into effect.

III. Report to the Steering Committee on the operation and status of Consortium activities.

IV. Make recommendations to the Steering Committee, Subcommittees, and Interest Groups on Consortium programs and protocols.

V. Act as a spokesperson for the Consortium consistent with the directives of the Steering Committee.

VI. Regularly inform Consortium membership about issues of interest.

VII. Perform other duties as may from time to time be assigned to her/him, or specifically required to be performed by her/him, by the Bylaws, or by the Steering Committee.

5.2 Staff Associate. The Consortium shall have at least one (1) staff associate who is hired by and reports to the Consortium Director. The Staff Associate shall have the following responsibilities:

I. Manage a database of Consortium members in all categories.

II. Process member applications and scholarship applications.

III. Maintain the Consortium website: www.environmentalconsortium.org

IV. Record minutes of Steering Committee meetings.

V. Maintain Consortium records.

VI. Serve on at least one Interest Group.

VII. Perform other duties as may from time to time be assigned to her/him.

ARTICLE VI: PROGRAMMATIC INTEREST GROUPS

6.1 Purpose. The Consortium shall have Interest Groups to address fundamentally interdisciplinary areas of work and inquiry, in accordance with the Consortium’s mission and guiding principle. Interest Gropus identify/work on priority issues around which Consortium members will collaborate to achieve the mission and goals of the Consortium. Individual Interest Group mission statements shall be first submitted to the Strategic Planning Subcommittee for vetting prior to Steering Committee approval.

6.2 Creation. Any member of the Consortium who desires to establish an Interest Group may make a proposal to the Strategic Planning Subcommittee. The Strategic Planning Subcommittee shall convene and if appropriate, bring the proposal to the Steering Committee for a vote. If approved by the Steering Committee, a Steering Committee member shall convene the initial Interest Group meeting, at which time a chair will be elected. Subsequent meetings of the Interest Group shall be convened by the Interest Group Chair or Co-Chairs duly nominated by the Interest Group and appointed by the Steering Committee.

6.3 Chairs. Interest Group Chairs must be Individual Members or Individual Affiliate Members of the Consortium and may include faculty emeriti. Chairs shall serve a three (3) year renewable term. At least one of the Chairs shall have the capacity to represent higher education.

6.4 Participation in Meetings. An Interest Group may establish its own rules for eligibility as a voting member on its Interest Group provided such rules are not inconsistent with these ByLaws. Any Interest Group may establish procedures: (a) for meeting using such electronic telecommunication methods it deems appropriate, and (b) for the use of absentee ballots as it deems appropriate.

6.5 Reporting. Interest Groups shall submit a Summary Report each year by January 31st to the Director for review. The Director shall summarize the Interest Group reports for the Steering Committee’s February meeting.

6.6 Minutes. Each Interest Group shall keep regular minutes of its proceedings and report the same to the Consortium Director as soon as practicable. Such minutes shall be retained with permanent records of the Consortium.

6.7 Dissolution. A list of Consortium Interest Groups appears in Appendix A. The Consortium may eliminate Interest Groups from time to time as decided on by the Steering Committee.


ARTICLE VII: MEMBERSHIP

Membership in the Consortium shall consist of the following categories:

7.1 Institutional. Institutional membership in the Consortium is open to two-year and four-year accredited colleges and universities situated in the greater Hudson-Mohawk River Watershed. Request to become a member of the Consortium shall be communicated through an Institutional Member Application (see Appendix B) submitted by the institution president, chancellor or chief academic officer to the Consortium Director. The Steering Committee may establish such conditions for Consortium membership as it deems appropriate, including the assessment of fees.

Each member institution shall designate at least one faculty member or administrator as a liaison between the institution and the Consortium office.

7.2 Individual. Individual membership in the Consortium shall be open to any person, without regard to race, color, creed, gender, religion, national origin, or disability, with an affiliation to an institution of higher education in the greater Hudson-Mohawk River Watershed. An individual shall demonstrate in his/her membership application a clear interest in the study of the Watershed and in the mission of the Consortium. An Individual Member need not hail from an Institutional Member; however, he/she will agree to work towards gaining membership status for their respective institution.

A Student applicant must be registered at a member institution and have a faculty sponsor, who is already a member of the Consortium, support his/her application. Upon leaving their institution, a student may re-apply for membership as an Individual Affiliate member.

Persons interested in joining the Consortium shall submit an Individual Membership Application Form (see Appendices C) to the Consortium Office.

7.3 Individual Affiliate. Individual Affiliate membership ordinarily includes, but is not limited to, any individual, without regard to race, color, creed, gender, religion, national origin, or disability, associated with the following entities:
• an Institutional Affiliate Member
• a two-year or four-year accredited college or university not in the Hudson-Mohawk River Watershed
• a K-12 institution
• a non-profit educational or research organization

An Applicant must demonstrate in his/her application for membership a clear interest in the study of the Hudson-Mohawk River watershed, in the mission of the Consortium, and in the future of higher education.

Individual Affiliate membership may also apply to an Individual Member or Individual Affiliate member who has either graduated or is no longer employed by his/her institution or organization and wishes to remain a member of the Consortium.

Persons interested in joining the Consortium shall submit an Individual Membership Application (see Appendix C) to the Consortium Office.

7.4 Institutional Affiliate. Institutional Affiliate Membership is available to two-year and four-year accredited colleges and universities not situated in the Hudson River or Mohawk River watershed; and that demonstrate, in the organization’s application for membership, a clear interest in the study of the watershed and in the mission of the Consortium.

Non-profit educational or research organizations may also be eligible for Institutional Affiliate Membership if they demonstrate, in their application for membership, a clear interest in the study of the Hudson-Mohawk River watershed, in the mission of the Consortium, and in the future of higher education.

Affiliate member applications are subject to approval for membership by the Steering Committee. Interested institutions shall submit an Affiliate Membership Application (see Appendix D) to the Consortium office.

7.5 Collaborating Partnerships. Collaborating Partnerships may be available to entities that do not satisfy the criteria for Institutional Membership or Institutional Affiliate Membership. Such entities may include, but are not limited to: government, non-profit, or for-profit institutions.

Those institutions interested in a Collaborating Partnership shall propose a specific project with a defined time limit. This project may be initiated by the entity or by a Consortium institution. The project shall require the commitment of at least two (2) Consortium Institutional Members. The Consortium institutions shall provide educational and research resources to serve the project while the project shall provide a reasonable opportunity for student involvement. The partnering entity shall endeavor to provide internships for students.

Entities wishing to propose a Collaborating Partnership shall submit a Collaborating Partnership Application (see Appendix E) to the Consortium office. Applications will be reviewed and approved by the Steering Committee. Once approved, the Collaborating Partners shall execute a Memorandum of Understanding (see Appendix F).

7.6 Membership Responsibilities. Eligible institutions, organizations, and individuals designated as Members of the Consortium shall:

I. Support the mission of the Consortium;

II. Designate a faculty member, administrator, or employee, who is capable of assisting the Consortium in advancing its mission, as an official liaison who will actively encourage use of member benefits and help the Consortium provide effective and timely service to the member institution throughout the year. Duties will include distributing program publicity in a timely way to all interested individuals and promoting broad and diverse faculty and staff participation in Consortium programs;

III. Provide input into needs assessments, evaluations, and other efforts designed to strengthen the Consortium’s programs and services;

IV. Understand the intended use of the listserv; exercise responsible and ethical manners when using the subscription; and agree to respect the rights of other members.

V. Abide by the policies and operating procedures of the Consortium, as stipulated in the Bylaws.
7.7 Membership Benefits. The Consortium shall provide each member with complete benefits for the respective membership category, including:

I. Opportunities for faculty development (Institutional only);

II. Reduced fees for conferences, workshops, and services;

III. Notification of and access to special consortium programming;

IV. Access to members-only web resources and subscription to member listserv;

V. Consulting on campus planning and assessment (Institutional only);

VI. Eligibility for scholarships, fellowships and internships (Institutional only);

VII. Eligibility for representation on Steering Committee and participation in Interest Groups.

ARTICLE VIII: ADVISORY COUNCIL

An Advisory Council shall be formed to serve as a resource, both intellectually and monetarily. Members of the Advisory Council will have a professional interest in the environment and/or higher education in the Hudson River Watershed, and be willing to contribute to the fulfillment of the Consortium’s goals. The Advisory Council shall be composed of the following members:

Ten (10) prominent people who will promote fundraising, either actively or by their very presence.

Ten (10) consultants who may include, but will not be limited to, business, local politicians, and academics from outside our region.

Ordinarily an annual meeting and fundraiser shall be held each year to bring Advisory Council Members together, and to gain recognition and funding amongst constituents.


ARTICLE IX: COORDINATED COMMUNICATION

All Institutional Members shall submit to the Director contact information for public relations personnel from their respective institutions in order to facilitate a Consortium press network. Institutional Member generated press releases shall be submitted to the Director for review and communication to the press release network. In a media event, involved members shall devise a talking points bulletin as reference.


ARTICLE X: AMENDMENTS

Amendment(s) to the Bylaws must be approved by a simple majority vote of a quorum present at a duly constituted meeting of the Steering Committee. Written notice of the amendment(s) and a copy thereof shall be transmitted to all members of the Steering Committee at least one (1) day prior to the meeting.
 

APPENDIX A: INTEREST GROUPS

Student Activities
Research
Field Studies
Curricular Collaboration
Faculty Development
Campus Greening
Community Outreach
Annual Conference


APPENDIX B: INSTITUTIONAL MEMBERSHIP APPLICATION

Institutional Membership Application


APPENDIX C: Individual Membership Application

Individual Membership Application



APPENDIX D: AFFILIATE MEMBERSHIP APPLICATION

Institutional Affiliate Application
Non-Profit Affiliate Application


APPENDIX E: COLLABORATING PARTNERSHIP APPLICATION

Collaborating Partnership Application


APPENDIX F: COLLABORATING PARTNERSHIP MEMORANDUM OF UNDERSTANDING

Collaborating Partnership Memorandum of Understanding